Titlebar

ERef guidelines

  1. Objectives and functions
  2. Collection goals
  3. Types of documents and persons eligible for publication
  4. Long-term availability and archiving
  5. Cataloguing regulations
  6. Organisational regulations
  7. Legal disclaimer

1. Objectives and functions

ERef Bayreuth serves as the key tool for documenting references of scholarly publications by the staff members of the University of Bayreuth, while at the same time functioning as a tool for the preparation of the University's bibliography. ERef Bayreuth provides all staff members of the University of Bayreuth with the organisational and technical frameworks for the publication of references of all scholarly publications and administrative documents of long-term relevance. In terms of content, ERef Bayreuth's structure mirrors the organisation of the University. ERef Bayreuth provides an exporting function for re-using the data in bibliographic management software. It also offers an interface to the CMS with the possibility of including personal or institutional lists of publications available on the server into individual websites, including the automatic update of the lists if changes are present. From 2014, ERef Bayreuth will also be used as for the preparation of the University's bibliography. The University's bibliography includes all scholarly publications by staff members of the University of Bayreuth that are a result of their work at the University. Not included in the University's bibliography are publications, which were completed before the author became a staff member of the University of Bayreuth. Nevertheless, the inclusion of older references into ERef Bayreuth is possible at any time and is highly recommended. Authors enter the necessary data into ERef Bayreuth in person or by proxy.

Together with EPub Bayreuth, the University of Bayreuth's institutional repository, ERef Bayreuth is a key tool for the publication of electronic documents at the University of Bayreuth. The metadata of full text documents added to EPub Bayreuth is automatically transferred to ERef Bayreuth by the University Library; the document itself is made available through a link to EPub Bayreuth. The data included in ERef Bayreuth is maintained and administred by the University Library. The permanent archiving is targeted.

2. Collection goals

The collection goals of ERef Bayreuth include the storage and archiving of all references for scholarly publications and administrative documents of long-term relevance entered by staff members of the University of Bayreuth. There are no plans for a time-limit on the storage of references. The authors confer the right to the University of Bayreuth to store the metadata and to make it publicly available on the internet without a time-limit and free of charge. There is no remuneration for the provision of the data. The commercial use of the references by the University Library is ruled out. The reimbursement of costs or the charging of fees required by law does not constitute commercial use. The University of Bayreuth does not assume liability for copyright infringements resulting from the publication of metadata.

3. Types of documents and persons eligible for publication

References for the following types of scholarly publications and administrative documents of long-term relevance may be added to ERef Bayreuth:

  • Monographs (complete or chapters, volumes of series)
  • complete issues of a journal
  • articles in journals or newspapers
  • conference reports, conference items
  • reports, preprints, reviews
  • Working papers, project reports, research reports, evaluations
  • theses that are necessary for the award of a degree (PhD thesis, habilitation, bachelor thesis, master thesis, diploma, admission thesis; no course assignments)
Members of the University enter the necessary data in person or by proxy after completing the log in process with their personal user id (provided by the IT Service Centre).

4. Long-term availability and archiving

Principally, the permanent and free availability of the entered references is intended. Removed references are not deleted from the server, but excluded from public access. The University of Bayreuth ensures the archiving as far as possible within the limits of technical development and of reasonable expenditure.

5. Cataloguing regulations

Every reference is allocated an entry from the internationally used Dewey Decimal Classification (DDC) in order to achieve an effective content search on a national and international level. The addition of abstracts and keywords is highly recommended. To ensure a uniform level of quality, the staff of the University Library might correct or add to the metadata in certain cases. ERef Bayreuth is included into the international net of Open Archive servers, therefore its contents are available from OAIster, BASE, Google Scholar, Google and OpenAIRE.

6. Organisational regulations

The content of ERef Bayreuth is administred by the University Library Bayreuth, technical maintenance is provided by the IT Service Centre of the University Bayreuth. First point of contact for all questions concerning ERef Bayreuth is the University Library.

Basic issues:
Bernhard Vogt
University Library Bayreuth
Central Library
Phone: 0921/55-3447
Bernhard.Vogt@uni-bayreuth.de

Editorial issues:
Wiltrud Toussaint
University Library Bayreuth
Central Library
Phone: 0921/55-3450 (Mon-Fri 8 a.m. - 1 p.m.)
eref@uni-bayreuth.de

7. Legal disclaimer (German only)

Die veröffentlichten Informationen sind sorgfältig zusammengestellt, erheben aber keinen Anspruch auf Aktualität, sachliche Korrektheit oder Vollständigkeit; eine entsprechende Gewähr wird nicht übernommen. Alle kostenfreien Angebote sind unverbindlich. Der Betreiber behält sich vor, jederzeit ohne vorherige Ankündigung das Angebot oder Teile davon zu verändern, zu ergänzen oder zu löschen. Der Serverbetreiber ist nicht für Inhalte fremder Seiten verantwortlich, die über einen Link erreicht werden. Die veröffentlichten Links werden mit größtmöglicher Sorgfalt recherchiert und zusammengestellt. Der Betreiber hat keinen Einfluss auf die aktuelle und zukünftige Gestaltung und die Inhalte der verlinkten Seiten. Der Betreiber ist nicht für den Inhalt der verknüpften Seiten verantwortlich und macht sich den Inhalt nicht zu eigen. Für illegale, fehlerhafte oder unvollständige Inhalte sowie für Schäden, die durch die Nutzung oder Nichtnutzung der Informationen entstehen, haftet allein der Anbieter der Website, auf die verwiesen wurde. Die Haftung desjenigen, der lediglich auf die Veröffentlichung durch einen Link hinweist, ist ausgeschlossen. Die Urheberrechte der auf diesem Server veröffentlichten Dokumente liegen bei den jeweiligen Autoren. Bei der Gestaltung der Webseiten ist der Betreiber bemüht, entweder selbst erstellte Texte und Grafiken zu nutzen oder auf lizenzfreies Material zurückzugreifen. Alle innerhalb des Internetangebotes genannten und ggf. durch Dritte geschützten Marken- und Warenzeichen unterliegen uneingeschränkt den Bestimmungen des jeweils gültigen Kennzeichenrechts und den Besitzrechten der jeweiligen eingetragenen Eigentümer.